Job Description

Join the team of one of the fastest growing companies in the Philadelphia, PA area! A client of Insight Global is seeking the next superstar to join our team of professionals. We need a hard working, top notch Administrative Office Manager, who has successfully served over 4+ years within an administrative/office management support role. The ideal candidate must be able to effectively manage the following responsibilities:

Responsibilities:

• Assist with administrative and clerical tasks including coverage of incoming calls, correspondence, distribution of incoming mail, and data entry support.

• Manage office operations by assisting with implementing office systems, office plan layouts, and equipment procurement. Oversee equipment operation and troubleshoot issues with vendors and IT to ensure equipment is working properly.

• Assist management with office-related matters, including future office relocation.

• Facilitate with vendors such as PPB's IT provider, property management, etc., on varied office related matters.

• Manage office supply orders and track office supply inventory.

• Track vendor information and contract renewals.

• Assist with travel arrangements and coordination for management and staff. • Provide HR coordination support for the firm, including new employee onboarding, coordination of interview scheduling, and additional HR administrative duties.

• Provide varied operational and administrative workload support for management and team members as needed to ensure ongoing workflow efficiency.

Knowledge, Skills & Abilities:

• Minimum of an Associate degree, plus over 4 years’ experience within an administrative assistant and/or office manager support role. Bachelor’s degree is a plus.

• Self-starter; takes individual responsibility and initiative; solutions-focused and has the ability to work effectively in a fast-paced environment.

• Highly motivated, organized, energetic and punctual.

• Impeccable attention to detail; highly accurate.

• Positive “can do” attitude and a strong work ethic. • Exceptional communication skills, both oral and written.

• Ability to work with all levels of the organization; effective when working independently or as part of a team.

• Must be able to handle high-volume, urgent, and important matters while producing high-caliber results.

• Tech savvy and proficient in Microsoft Office (Word/Excel/Outlook). HRIS experience; CRM experience with HubSpot is a plus.

Compensation: $20-25/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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